Your Privacy Matters

Privacy Policy

Last updated: February 2026

Introduction

Anglotec Academy ("we", "our", "us") is committed to protecting the privacy and personal data of our students, prospective students, agents, host families, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Anglotec Academy is the data controller for the personal data we process. Our registered address is 20 Avenue Road, Scarborough, YO12 5JX, United Kingdom.

Data We Collect

We collect the following categories of personal data: • Identity Data: name, date of birth, nationality, passport details • Contact Data: email address, phone number, postal address • Education Data: English proficiency level, previous qualifications, placement test results • Financial Data: payment information for course fees (processed securely via Stripe) • Accommodation Data: dietary requirements, host family preferences • Technical Data: IP address, browser type, device information, pages visited • Communication Data: enquiry forms, emails, chat messages • Marketing Data: preferences for receiving communications from us

Legal Basis for Processing

We process your personal data under the following legal bases: • Contract: to provide educational services you have enrolled in • Legitimate Interest: to improve our services, respond to enquiries, and maintain security • Consent: for marketing communications and non-essential cookies • Legal Obligation: to comply with visa/immigration requirements, safeguarding duties, and British Council accreditation standards

Cookies & Tracking

Our website uses cookies to enhance your browsing experience: • Necessary Cookies: essential for the website to function (session management, security). These cannot be disabled. • Analytics Cookies: help us understand how visitors use our website through Google Analytics. Data is anonymised and used to improve our services. • Marketing Cookies: used to deliver relevant advertisements and track the effectiveness of our campaigns. You can manage your cookie preferences at any time using the cookie settings banner on our website. Your preferences are stored locally and respected across all pages.

Analytics & Performance

When you consent to analytics cookies, we use Google Analytics to collect anonymised data about website usage. This includes: • Pages visited and time spent on each page • Referral sources (how you found our website) • General geographic location (country/city level) • Device and browser information This data helps us improve our website content and user experience. Google Analytics data is processed in accordance with Google's privacy policy. You can opt out at any time through our cookie settings.

Data Security

We implement appropriate technical and organisational measures to protect your personal data, including: • Encryption of data in transit (SSL/TLS) and at rest • Secure payment processing through Stripe (PCI DSS compliant) • Regular security assessments and updates • Access controls limiting data access to authorised personnel • Secure storage of physical records at our premises We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Student records are typically retained for 6 years after the end of your course.

International Data Transfers

As an international language school, we may need to transfer your data outside the UK in the following circumstances: • Communicating with overseas agents who referred you • Processing payments through international payment providers • Using cloud-based services hosted in other countries Where we transfer data internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or adequacy decisions recognised by the UK government.

Your Rights

Under UK GDPR, you have the following rights regarding your personal data: • Right of Access: request a copy of the personal data we hold about you • Right to Rectification: request correction of inaccurate or incomplete data • Right to Erasure: request deletion of your data (subject to legal obligations) • Right to Restrict Processing: request that we limit how we use your data • Right to Data Portability: receive your data in a structured, machine-readable format • Right to Object: object to processing based on legitimate interests or for marketing • Right to Withdraw Consent: withdraw consent at any time where processing is based on consent To exercise any of these rights, please contact us using the details below. We will respond within one month of receiving your request.

Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact us: Anglotec Academy 20 Avenue Road Scarborough YO12 5JX, United Kingdom Email: [email protected] Phone: +44 (0)1723 367141 You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data protection rights have been violated: Website: www.ico.org.uk Phone: 0303 123 1113

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